Mental Health Provider Services · MH-03
Private Pay Practice Launch Program
Mental Health Private Practice
HIPAA-aware · Vendor-neutral · Montana-based
$2,500 – $3,800
Solo private-pay practice launch · more tiers below
3–5 weeks
Estimated, from kickoff to delivery
Private-pay technology stack
Configured and operational, with payment processing, client intake automation, and digital presence setup
Overview
A private-pay or out-of-network therapy practice operates on a fundamentally different financial and operational model than an insurance-based practice. The technology infrastructure must support frictionless self-booking, seamless payment collection, automated intake and onboarding, and a compelling digital presence that justifies and attracts private-pay clients.
Best Fit For
Therapists, counselors, and psychologists launching a new private-pay practice, transitioning away from insurance panels, or building a specialty niche practice that commands private-pay rates.
Why It Matters
$150–$250
Typical private-pay session in Montana
$80–$130
Typical insurance reimbursement
20–25
Clients a solo therapist can sustain without administrative staff
Private-pay therapists in Montana typically charge $150–$250 per session compared to $80–$130 for insurance reimbursement. A well-built technology stack can automate enough of the administrative workflow that a solo therapist can sustain a full caseload of 20–25 private-pay clients without administrative staff.
Investment
| Solo private-pay practice launch | $2,500 – $3,800 |
| Specialty or hybrid (insurance + private pay) practice | $3,500 – $5,000 |
All pricing is inclusive of the complete service scope described above. A signed service agreement and 50% deposit are required to begin. The balance is due upon completion.
What’s Included
✓
Practice management platform configuration optimized for private-pay workflow
✓
Fee schedule and rate structure configuration: session types, packages, and sliding scale setup if applicable
✓
Payment processing setup: Stripe integration or IvyPay configuration for credit/debit, HSA/FSA card acceptance
✓
Automated client intake workflow: self-scheduling, intake questionnaire, consent forms, and payment method collection—all completed before the first session
Show all the included items
✓
Superbill generation setup for clients seeking out-of-network reimbursement
✓
Automated reminder and follow-up sequences
✓
Google Business Profile setup and optimization
✓
Psychology Today and Therapy Den profile setup and optimization
✓
HIPAA compliance review for all cash-pay platform components
Not Included in this Service
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Website design and development (available as a referral to vetted web designers)
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Platform subscription costs
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Marketing copywriting beyond profile setup
Ready to Get Started?
Considering a move to private pay? Ask about a Private Pay Feasibility Conversation—we’ll map out the technology and financial model for your specific practice.