Mental Health Provider Services · MH-01
Practice Management Platform Implementation
Mental Health Private Practice
HIPAA-aware · Vendor-neutral · Montana-based
$1,800 – $3,500
Solo Practitioner · more tiers below
2–6 weeks
Estimated, from kickoff to delivery
Fully configured platform
Migrated client data, activated billing, trained provider(s), and 60-day post-launch support
Overview
The practice management platform is the operational backbone of every mental health private practice—scheduling, clinical notes, billing, and the client portal all live here. Choosing the right platform and configuring it correctly from the start saves hundreds of hours annually and prevents the costly, disruptive process of migrating systems later. PRACTICE|EDGE guides mental health practitioners through every stage: platform selection, configuration, data migration, billing setup, and staff training.
Best Fit For
Solo therapists, psychologists, counselors, LCSWs, and LPCs who are starting a new private practice, replacing an underperforming platform, or scaling from solo to group practice.
Why It Matters
8–12 hours
Weekly admin time for a therapist with 25 clients on a poorly configured platform
3–4 hours
Weekly admin time with a well-configured system
$39K–$83K
Reclaimed capacity per year (5–8 hours weekly at $150–$200 per hour)
A therapist seeing 25 clients per week on a poorly configured platform may spend 8–12 hours weekly on administrative tasks that a well-configured system could handle in 3–4 hours. Recovering 5–8 hours weekly at $150–$200 per hour represents $39,000–$83,000 in reclaimed capacity annually.
Investment
| Solo Practitioner | $1,800 – $3,500 |
| Group Practice (2-5 Providers) | $3,200 – $7,000 |
All pricing is inclusive of the complete service scope described above. A signed service agreement and 50% deposit are required to begin. The balance is due upon completion.
What’s Included
✓
Practice workflow assessment: session types, documentation requirements, insurance vs. self-pay mix, and group practice structure
✓
Platform comparison and recommendation: SimplePractice, TherapyNotes, and Ensora Health evaluated against your specific needs
✓
Account setup and configuration: practice profile, provider settings, appointment types, and fee schedule
✓
Clinical note template configuration: progress notes, treatment plans, intake assessments, and discharge summaries
Show all the included items
✓
Insurance billing setup: payer list, billing profiles, claim submission workflow, and ERA enrollment
✓
Client portal activation: online scheduling, digital intake forms, consent documents, and secure messaging
✓
Data migration: client demographics and scheduling history from prior system
✓
Staff training (solo or group): provider workflows, front-desk operations, and billing processes
✓
Go-live support: on-call assistance for the first week of live operations
✓
60-day post-implementation support: troubleshooting, optimization, and additional training
Not Included in this Service
—
Platform subscription costs (SimplePractice from $49/month, TherapyNotes from $59/month)
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Insurance credentialing (available as a separate service)
Ready to Get Started?
Not sure which platform is right for your practice? Ask about our Platform Fit Assessment—a focused conversation that gives you a clear recommendation.